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Improving your time management skills is very important to be more productive in blogging.
The time that you spend on the various tasks of the day should eventually contribute to achieving your goals. If you can accomplish that, then you will have a productive day.
If you want to know that you have a productive day, you must be able to divide your time between the different tasks that you must complete throughout the day.
This is what time management is about, being able to use your time effectively and productively.
If you’re just like everyone else, you’re probably looking back at your day and wondering where all the time has gone, especially if you don’t feel like you’re having done something.
If this happens often, the first thing you need to understand is why your time is not productive.
This is something that you can find out quickly by following the steps below.
Organize Your Work Space
Improving productivity starts with assessing your environment. Look around you, see how things are organized in your house.
Do you know where you can find something when you need it, or have your daily tasks been stuck by finding the things you need to complete them?
If you do not know where things are when you need them, it’s time to organize your space.
The goal is to organize the area where you live and work in such a way that everything has a designated place, and everything has a purpose.
No task at home or in your office should start by searching for items you need.
You can quickly become overwhelmed and exhausted, simple tasks attached to these items. In fact, many projects and tasks even fail to get started because the preparatory work is too daunting.
Although it seems a bit overwhelming to organize your entire space, you have to hold yourself if you ever hope to increase your productivity.
To make your reorganization task clearer, you have to handle things one by one.
Start with a room that you use most often or with the worst place when it comes to wasting your time. Although it can take a lot of time to get your space organized, it pays off very well in the long term.
Organize Your Mind
Now that you have a clear workspace, you need to keep some attention in mind. To ensure that you reach your maximum productivity potential, your brain cannot focus on too many things at a time.
When your body and mind are aligned, energy and inspiration usually flow through.
If you are tired, stressed, and overworked, your motivation to do something is usually the first thing that disappears.
Our brains process a minimum of fifty thousand thoughts per day, the majority of which are entirely unproductive.
We tend to be critical of ourselves, to think about what we look like and what others think of us. We worry unnecessarily about things that we cannot control.
Although it is impossible to eliminate these thoughts, we can work on how we respond.
Training your brain to think more positively will help you in this process. Negativity is incredibly stressful for the mind and spirit and can hinder your productivity both personally and professionally.
Unfortunately, if your brain is used to processing thoughts negatively, it will always work on it by default.
To train your mind again, you must consciously redirect your thoughts in a positive way.
In addition to creating more positive thoughts, you need to make a mental priority list of things in your mind to spend time on things that don’t really matter.
Use tools such as meditation to focus your mind at any time. Regular meditation has shown that it improves mental clarity, productivity, and overall well-being when practiced regularly.
Meditation is just the process of clearing the mind by focusing on one thing. Usually a sound, mantra, or concentrating on your breathing
Begin by building daily meditation into your overall well-being routine.
Set aside for a few minutes when you first wake up, or when you are ready to go to bed to practice.
Maintain a Time Diary
Make a schedule and record each activity that you perform and the time you spend for completing it. Continue to do this daily for a week.
For example, if you start your day with a meeting with an important client, make a note of it. Then your mother called to plan the weekend, and you talked to her for 20 minutes. Write it down.
Two of your team members have requested instructions for the current project, and it took you 30 minutes.
Your boss called you for an informal progress report. By the time you leave his office, it was almost lunchtime; half a day had already passed.
After lunch, you spent 30 minutes checking your email and social media accounts. Then you sat down to write a report, but you had to reply to emails and answer the phone calls.
At the end of the day, you still had not completed the report, and your boss told you to return it the next day.
You are considering working at home, but then you have to cancel your dinner plans with a friend you had not seen in a while.
If this sounds like your typical working day, then you need to work on your time management skills and solve the problems.
Analyze the Diary Entries
Your time diary and its entries help you understand exactly which activities are productive during your day and which are not.
By completing this exercise, you can determine the time you waste on unimportant tasks that you could have done at the end of the day, after work or tasks that had nothing to do with the work at all.
You start to get a good understanding of the time of day when you have the most energy and when you can handle hands-on tasks.
You can also train when you are likely to be dealing with people related to work, such as your boss, team members, customers, and suppliers. This way, you can determine the best time to work on reports and other assignments because you know when you are least likely to be disturbed.
With all these factors, you can determine how you can make your day more productive by eliminating unnecessary tasks and assigning more functions to the time you can work better.
Make a Must-do List
Knowing what tasks you need to accomplish on a specific day gives you a sense of direction.
And you will have more confidence in your ability to perform the tasks and more focused on what you need to do.
To do this efficiently, you want to make a must-do list.
It is impossible for you to remember every little thing that you have to do, and some tasks may have high priority.
You can also record activities that bring you closer to your goals.
A good thing to do is to write down every task when it pops up.
For example, if your doctor calls to remind you to come within two days to discuss the results of your blood test, write it down.
If a customer places an order and requests delivery within a week, make a note of it.
You can also consider marking all the essential tasks that you must perform so that you do not overlook any of these.
As the day progresses, you can continue to check your list to ensure that all high priority tasks are handled.
The less important ones can be moved to another day. Creating these types of lists can allow you to really push yourself to be more productive.
Create a Schedule
Now that you know how to spend your day and what tasks you need to perform, it’s time to make a schedule.
For this, you need to assign different time periods to the various activities on your list.
For example, schedule a particular time slot for replying to emails. During this period you can also take care of your other correspondence, including telephone calls, faxes, paper and many others.
Make a different time slot for attending your team members, giving instructions and dealing with the problems they have. This ensures that your work runs smoothly because your team always knows when you can be reached.
You can also assure that you are not distracted at other times when you have to tackle important tasks.
Have a different time slot for when you have to deal with personal activities. This should be at the end of the working day, during your lunch or when you travel back and forth from work.
This is the time when you want to catch up with your social media pages and make personal phone calls.
There will be days when you take time off for personal reasons. When this happens, you must plan all your work-related duties so that all our obligations are balanced.
Although it is always practical to place all tasks on one page so that you can remember them all, you can also make separate schedules for your personal and work obligations.
Every time you perform a task, uncheck it so that you can measure your productivity at the end of each day.
Having a well-defined schedule that you follow will help you maintain your productivity level and eliminate the distractions that help you to manage time well.
Being stable with your schedules and routine won’t help you or those around you.
Life has its way of throwing things at you, just like you think it all comes together. That’s why you also have to learn to plan ahead and leave extra time for the unexpected.
To be productive consistently, it is a good idea to work on your flexibility so that you can work in all circumstances.
Ideally, you may work better with a clear action plan, a tight schedule, and a quiet workplace. However, as we all know, it is difficult to achieve these kinds of ideal situations.
Instead, learn to develop your skills to sharpen your focus in any environment.
Flexibility is a necessity within every schedule. The feeling that you have to follow a routine indefinitely becomes stressful and overwhelming.
The idea that you can always do the same things, in the same way, can quickly affect your quality of life.
Remember that we cannot function at our best unless our heart and soul are in something.
Listen to your feelings and change your routine the way you want. This can mean that you simply change the time of your exercise or take steps towards a more satisfying career.
Flexibility is all about change. Don’t be afraid, be curious, and accept it.
This curiosity allows you to do new things to keep your brain fresh and productive.
Now that you have a better understanding of how you can increase your productivity, which will help you to be a productive blogger.
Do you have any more ideas to be a more productive blogger, or did I miss anything? Please let me know in the comments below.